VOLUNTEER POLICY

RATIONALE

The Volunteer Program of the Elliot Lake Public Library creates opportunities for individuals to feel personal satisfaction while performing a valuable service for the community; serves as a method for area residents to become familiar with the Library; and supplements the works of paid Library staff.

DEFINITION

  • A volunteer is a person who performs tasks for the Elliot Lake Public Library without wages, benefits, or compensation (including travel expenses) of any kind.
  • Volunteers do not replace paid staff, but enhance and extend their services, and are not considered as employees of the Library.
  • Students required to perform community service as an educational requirement.
  • Work programs provided by community health and social services agencies.
  • Students requiring internships or cooperative placements. 

POLICY

  1. Volunteers are recognized as contributors to the accomplishment of the mission of the Elliot Lake Public Library.
  2. Volunteers do not replace paid staff.  Volunteers shall not be considered as employees of the Library.  Volunteers shall not perform any task or duty for which a license or certification is required if the volunteer does not possess such license or certification.
  3. Volunteers are responsible for maintaining the confidentiality of all proprietary or privileged information which they may be exposed to while serving as a volunteer whether this information involves single members of staff, volunteers, patrons, or other persons, or involves the overall business of the Library. Failure to maintain confidentiality may result in immediate termination of volunteer duties and/or other corrective action.
  4. Each volunteer shall have a specific paid staff member to whom he or she reports to and with whom to discuss problems.
  5. The minimum age requirement for volunteers is 14. Otherwise, volunteers will be recruited based on their suitability to perform a task on behalf of the Library.
  6. Volunteers may not be appointed if a member of their immediate family is already a paid staff member or Library Board Trustee.  At the discretion of the Chief Librarian, this may be overlooked in light of the task to be performed, the duration and the desired outcome.
  7. In the event of an opening for a paid position within the Library, volunteers who apply for the position shall be treated and evaluated on the same basis as all other external applicants.
  8. All volunteers are required to complete an application form, which includes two personal references, a confidentiality statement and an Insurance waiver.
  9. The Chief Librarian will conduct a formal interview, check references and recommend action.
  10. Volunteers are to receive a copy of the Volunteer Policy upon commencement of their assignment.
  11. As representatives of the Library, volunteers are responsible for presenting a good image to the community. Volunteers shall dress appropriately for the conditions and performance of their duties.
  12. Some volunteers develop relationships with Library patrons but it is expected all volunteers will present a professional and business like attitude at all times while on duty in the Library.
  13. Volunteers who feel uncomfortable with issues or concerns while working in the Library shall notify the Chief Librarian of the situation.

TASKS THAT MAY BE PERFORMED BY VOLUNTEERS

  • Shelf-readers and Shelf-straighteners help ensure that patrons and staff can find library materials where they're supposed to be.
  •  Special projects
  • Care of library plants
  • Program assistance
  • Reading Buddies
  • Teen Advisory Group (teens in grade 7 to grade 12) meet monthly to recommend and review library materials for teens.
  • Book sale volunteers